Sample Travel Plan Letter



  • Please use a word processor (MS Word, Text Edit, etc) to write your own letter
  • Copy/paste and EDIT the text sample below in the bold font sections, replacing it with the information pertaining to your case When you are finished, please print your final letter on company letterhead/stationery
  • The letter must be hand-signed by anyone else other than the applicant

****Please print on company stationery****


To: U.S. Department of State
Passport Agency

RE: Travel plan letter for (Applicant's Name).

To Whom It May Concern:

(Name of Applicant) is employed by (Company Name) as a/an (Applicant's Job Title), and they require a passport in order to travel internationally for business.

They will be travelling internationally to (Country) on (Date (must be within 30 days if visa is needed or within 16 days if a visa is not needed)) for (Insert details of the trip to be taken within the next three weeks and the date of return) and will need to obtain the necessary visa for their business travel.

(Applicant's Name) is requesting expedited passport service to accomodate their upcoming travel so that they may have the visa issued before the business travel.

Should you have any questions regarding their business travel, please contact me at (Insert number). Thank you for your kind assistance in this matter.


(Name of Signer)

CONTACT – Los Angeles

5670 Wilshire Blvd. Suite 1800
Los Angeles, CA 90036

Phone: (323) 380-0921