Sample Company Letter


  • Please use a word processor (MS Word, Text Edit, etc) to write your own letter
  • Copy/paste and EDIT the text sample below in the bold font sections, replacing it with the information pertaining to your case When you are finished, please print your final letter on company letterhead/stationery
  • The letter must be hand-signed by anyone else other than the applicant

****Please print on company stationery****


To: U.S. Department of State
Passport Agency

RE: Second Valid Passport For (Applicant's Name).

To Whom It May Concern:

Please issue a secondary passport to (Name of Applicant) an employee of (Company).

They will be travelling internationally and as a consequence will not be able to obtain the necessary visa for their business travel. They are currently scheduled to travel to (Name of Country) on (Date of travel) and will be traveling to (Name of Second Country) on (Date of travel) and a visa is required for the business travel.

We are requesting they be issued a second valid passport so that they may have visas issued while on the first portion of the business travel. We understand that the passport will only be valid for a limited period. Should either their original 10-year passport or limited validity passport be lost or stolen, they will report the circumstances immediately to the Passport Agency or if abroad, to the nearest U.S. Embassy or Consulate.

Thank you for your kind assistance in this matter.


(Name of Signer)

CONTACT – Los Angeles

5670 Wilshire Blvd. Suite 1800
Los Angeles, CA 90036

Phone: (323) 380-0921